Ross & McBride LLP is Hamilton’s largest law firm with a rich history of commitment to our clients and our community. We pride ourselves on offering a full-service menu of innovative and intelligent legal services to individuals, businesses, and institutions throughout our community and beyond.

Our Business Law Group is currently looking for a full-time, in-office Corporate Assistant, who has experience working in a fast-paced law firm.

Qualifications

• Minimum 2 years’ experience as a legal assistant in the area of Corporate Law

• Some experience in Estates work would also be beneficial

• Experience drafting, editing, and formatting corporate (and estate) documents is essential

• Experience drafting annual corporate minutes, is preferred

Skills

• Ability to manage the day-to-day administrative tasks for one lawyer, including managing a calendar, opening files, invoicing, and docketing
• Ability to schedule meetings (including Zoom meetings) and communicate effectively with clients, lawyers, and other professionals
• Ability to manage priorities and ensure all deadlines are met

• Ability to multi-task and complete work with great accuracy
• Ability to work independently, follow instructions with minimal supervision, take initiative when required, and be efficient with time management
• Strong organizational skills • Strong communication skills, both written and verbal, which are necessary to draft correspondence and legal documents
• Use of transcription software for doing dictation is beneficial
• Use of Microsoft programs, including Word and Outlook is essential
• Use of legal software, including ActionStep (formerly Soluno), Filevine, and MinuteBox is beneficial, but not necessary What We Offer
• Competitive salaries
• Benefits package, which includes extended health, dental, and vision • RRSP/DPSP program (matching up to $1500/yr)
• Corporate gym memberships

Please send your resume in confidence to Dawn Power, Office Manager, at dpower@rossmcbride.com. Salary to be negotiated corresponding with the successful candidate’s experience. Only those candidates selected for an interview will be contacted. We are committed to creating a more equitable, inclusive, and diverse firm and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply. Ross & McBride LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation in the application/interview process, please advise Dawn Power by contacting her at dpower@rossmcbride.com or by telephone at 905-667-6409.

If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.

Dawn Power

Office Manager

dpower@rossmcbride.com